Guidelines and Instructions for Requests by UUP Professionals for Salary Reviews and Promotion

Guidelines:

Salary adjustments may be requested when there is a permanent and significant increase in the scope (range, extent, capacity or span) or complexity (difficulty, intricacy or complication) of duties and responsibilities. While a request for a salary adjustment must be included in a request for a promotion to an upgraded professional rank, an employee may also apply for a salary increase without applying for a promotion. 

 

Definitions:

A promotion for this purpose shall mean an increase in a professional employee’s basic annual salary accompanied by movement to a higher salary level with a change in title. It must be based upon a permanentand significant increase in employee’s duties and responsibilities. A promotion results in a 
change in title, a higher professional rank and an increase in salary.

A salary increase for this purpose shall mean an increase in a professional employee’s basic 
annual salary, resulting from a permanent and significant increase in duties and responsibilities as 
demonstrated by the employee’s performance program. It does not involve a change in title or rank (SL)

 

Instructions:

• An employee MUST make any request for promotion or salary increase to the employee’s IMMEDIATE SUPERVISOR first.

 

• Before submitting a request for salary review, employee’s performance program and performance evaluation must be up to date. If they are not, employee should request, and supervisor should complete, both performance evaluations and performance programs and obtain all needed signatures.

 

• Employee and Immediate supervisor should meet to discuss criteria for promotions and salary increases and review request form and supporting documents together. Criteria for Promotion are listed in the Memorandum of Understanding (Appendix A.28.III.E.2 of the State/UUP Agreement)

 

• The employee should utilize the request form which follows these Guidelines and Instructions. The employee should sign it and provide it to their immediate supervisor with supporting documentation as required.

 

Submission Materials:

Information which must be submitted by Applicant for review: 

• A completed and signed request form;
• A current performance program;
• A performance evaluation within the last year; 
• Employee’s current position description; and
• An Organizational Chart 

Information which may be supplied by Applicant for review:

• Prior Performance Programs to demonstrate how responsibilities or percentages of effort have changed
• Evaluations written by immediate or next level supervisor; and
• A cover letter which includes specific and detailed changes in duties and responsibilities; level of autonomy in applicant’s position; and level of supervisory responsibility, if applicable.

 

Procedures:

Complete the request form at the end of this document. Check all boxes that are applicable to the request. Please keep a copy of the submission.